Identity Theft Prevention at the Office

Do not share your login credentials.

Not with the public, your coworkers, or even the Service Desk. What happens while you are logged in is your responsibility.

Change default passwords.

Always change standard or factory passwords immediately. This applies to company-issued cell phones, PCs, email services, voicemail, FTP servers, members-only websites, routers, etc. Check your password strength at www.howsecureismypassword.net. Never use the same password on multiple sites.

Do not use your person email for business.

Or it may be subject to management scrutiny and public records requests. Don’t forward business emails to your personal email. Likewise, do not use your business email for personal use.

Do not use your personal business email to correspond with clients.

Instead of first.lastname@oregon.gov, use a generic email, such as info.dcbs@oregon.gov, especially if a client is belligerent. In some cases, you may want to use your first name only. Check with you manager.

Avoid putting confidential information in email chains and group emails.

“As much as necessary, as little as possible.” Best practice: truncate Social Security Numbers and medical records in your communication. Even better: Use a generic ID, such as a policy account, or case number.

Track and report incidents

“Incident” definition: Confidential information is disclosed to a person not authorized to see it, or used for an unauthorized purpose. Internal and external reporting may be required, e.g., to the client, your manager, administrator, CIO, Attorney General’s office, or credit reporting agencies.

If you telecommute, don’t use personally-owned devices for business.

E.g., PCs, fax, printer, cell phone, text messaging. This opens up your devices to public records requests and searches by management, even if you have a BYOD agreement. If prosecution ensues, your device could be seized as evidence. Talk to your manager if you don’t have the tools you need. Is your family home? Remember, they’re not authorized to see or overhear confidential information.

Keep confidential information safe during transport

Confidential information transported in vehicles by employees should be logged, inventoried, kept locked and out of-sight when the employee is not in the vehicle. Use point-to-point receipt for mailing if necessary (UPS, FedEx). Use tamper-proof packaging. Always ship password separately from encrypted media.

Let clients know what the agency will and won’t do with their data.

“Privacy involves each individual’s right to decide when and whether to share personal information, how much information to share, and the particular circumstances under which that information can be shared. Privacy is more than security, however, and includes the principles of transparency, notice, and choice.”

Meet with clients in transparent settings.

Don’t let conversations be overheard by fellow clients, coworkers, etc. Stay within view of others. Be aware of appearances. Be safe.

Dallas School District is Seeking Public Input on the Naming of Two Facilities

Oakdale Heights Multi-Purpose Room

Name after: Ian Tawney

Ian Tawney grew up in Dallas and attended Oakdale, and graduated from DHS in 2003. He enlisted in the Marines, and served honorably in Iraq and Afghanistan until his death in combat on October 16, 2010.

Community member Request: Our kids deserve heroes. I believe it would be most fitting to provide present and future Oakdale students with the chance to become better acquainted with Ian. They need to learn about people who spend their life giving more than they take. People that make themselves better by lifting up the people around them. They need to understand that true courage is not the lack of fear, but in doing what must be done even when you are afraid.

Please send your input by March 29th to michelle.johnstone@dsd2.org

 

Dallas High School Track

Name after: Paul and Judee Ward

Community member request: The Ward’s have made a noteworthiness and significant contribution to DHS athletics. Paul has been a two-time DHS Head track and field coach and long-time assistant coach whose career spanned nearly sixty years. Paul’s dedication to Dallas High School athletics is legendary with his influence going beyond just coaching. It includes imparting his knowledge on to several other coaches over the years, and keeping kids involved no matter what their particular life situations happen to be. Paul was a major advocate for student athletes going through difficult life changes and seeing to it that they had the same opportunity to participate as others. Both the Wards have made tremendous impact on all athletic programs by donating funding, building materials, equipment, and literally thousands of hours toward facility improvements at time when the district lacked the funding and personnel to put toward maintaining aging facilities. Paul and Judee Ward have held a high level dedication for the track program year in and out for several decades.

Please send your input by March 29th to Tim.Larson@dsd2.or

Is the Chamber a Government Entity?

A Chamber of Commerce, or a Board of Trade, is a form of business network. The Chamber of Commerce is a local organization of businesses whose goal is to further the interests of businesses. Business owners in towns and cities form these local societies to advocate on behalf of the business community. Local businesses are members, and they elect a board of directors, or executive council to set policy for the chamber. The board or council then hires a President, CEO, or Executive Director, plus staffing of an appropriate size to run the organization.

A Chamber of Commerce is a voluntary association of business firms belonging to different trades and industries. They serve as spokesmen and representatives of the business community. They differ from city to city, and region to region.

In many areas Chambers of Commerce are a source of private sector information. The information is usually gathered by surveying Chamber members. This can be used by official governmental departments as a guide to the performance of the economy in the Chambers area.

As a non-governmental institution, a Chamber of Commerce has no direct role in the writing and passage of laws and regulations that affect businesses. It may however, lobby in an attempt to get laws passed that are favorable to businesses.

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Community Awards Banquet

Save the date for Community Awards Banquet 2019! This year marks the 62nd Anniversary of the Dallas Area Chamber of Commerce hosting the Annual Community Awards Banquet. This event is a time for us to come together as a community to recognize, honor, and thank those individuals and businesses that have made an impact on our community!

These are individuals that have earned their recognition through volunteerism and by dedicating their lives, and businesses to the betterment of Dallas and all of its citizens. We are honored to be able to join with other citizens in our community to recognize and thank these wonderful, and special individuals.

The Ceremony will be held Friday, February 22nd at the Majestic in downtown Dallas beginning at 6 pm for a cocktail hour, sponsored by MAK Metals. We look forward to celebrating Dallas’ generosity and collaboration with you.

This Year’s Award Winners

  • Business of the Year – Grandma’s Attic
  • Young Professional of the Year – Britneigh Hammill
  • Junior First Citizen – Aubrey Miller
  • Outstanding Organization – Kindness Club
  • First Citizen – Pete McDowell
  • Lifetime Achievement Award – Jim Fairchild

Purchase your tickets today, and we are look forward to seeing you there! https://dallasoregon.org/awards/

A special thank you to our sponsors:

Award Sponsors

Cocktail Hour Sponsor

Catering Sponsor

Decorating Sponsor

Gold Sponsor

Silver Sponsor

Sweepstakes Sponsor

Bronze Sponsor
Willamette Valley Fiber

Table Sponsor
Chemeketa Community College
The City of Dallas
Oregon State Credit Union

Music Sponsor
Grand Hotel

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How To Combat Burnout

Even if you love your job, it’s common to feel burnt out from time to time. Perhaps you just wrapped up a big project and are having trouble mustering motivation for the next one. It could be that your home life is taking up more of your energy than usual. Or maybe, you’re just bored.

Burnout – the mental and physical exhaustion you experience when the demands of your work consistently exceed the amount of energy you have available – has been called the epidemic of the modern workplace. So you need to find ways to “put gas back in your tank.” Here are some ideas for how to do that:

  1. Take breaks during the workday. Take a walk or go for a run. Have lunch away from your desk. But take your breaks at the right time. When our energy is highest – often in the morning – you should focus on work and maximize your productivity. Tackle your toughest challenges at those times, then step away for a rest.
  2. Put away your digital devices. Place your smartphone in a basket or drawer when you arrive home so you’re not tempted to pick it up and check your email; or you might devise a rule for yourself about turning it off past 8 pm.
  3. Do something interesting. Instead of concentrating on limiting or avoiding work in your off-hours, do an activity you find interesting. Even if that activity is taxing, like a sport, it is better for you than simply relaxing.
  4. Take long weekends. The break does not need to be a two-week vacation, it could be as simple as a three, or four day weekend. While you’re away, though, don’t call the office, or check your email.
  5. Focus on meaning. If your job responsibilities preclude immediate time off try focusing on why the work matters to you. Connecting your current assignment to a larger personal goal will help you fight the temptation to slack off. However, this may provide only temporary relief.

Make sure it’s really burnout. If none of these strategies work, you could be dealing with something more serious. If you’re listless and fatigued but still feel effective on the whole, then it’s probably just burnout. However, if you feel as though you’re not making progress and that the work you do doesn’t seem to matter, it’s a different problem

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Oregon State Credit Union 2018 Philanthropy

Oregon State Credit Union’s 2018 philanthropic effort will exceed $217,000 in donations and sponsorships as well as more than 7,900 hours of volunteerism conducted by the current staff of 248.

The team performed 87 percent of the hours on their own time including 27 employees who dedicated a late October Saturday to assist in the set-up of the traditional Pastega Lights display enjoyed by tens of thousands during the Holidays at the Benton County Fairgrounds. The credit union also conducted its three annual community shred days in Albany, Corvallis and Keizer taking in 25 tons of sensitive documents from 1,727 motorists who also donated dollars and food to the local area food shares.

The credit union has dedicated dollars to the local Children’s Miracle Network facilities at Doernbecher in Portland and Peace Health in Eugene for seven straight years. With the 2018 check of $32,000, that total now stands at $163,000.

Approximately 180 schools and nonprofits located within the credit union’s 24-county field of membership in Oregon benefited from the credit union’s 2018 philanthropic effort. The total also included capital project gifts to the Corvallis Boys and Girls Club, ABC House, Linn Benton Community College and multi-year annual commitments to the Oregon State University College of Business.

The credit union supports scholarships established at the universities and community colleges in our counties with branch presence including OSU, Western Oregon University, Linn-Benton, Oregon Coast and Chemeketa community colleges. In addition, the credit union has a long established Tomorrow’s Leaders Today scholarship program that is now in its 20th year and has awarded 191 scholarships to high school seniors on their way to a college or university in the state of Oregon. That program currently selects ten recipients for scholarships of $2,000 each. Education grants awarded to schools through teacher online requests totaled $15,000 benefitting 6,906 students in our field of membership.

Oregon State Credit Union is a member-owned, not-for-profit financial cooperative serving 24 western and central Oregon counties. Additional credit union information including detail of this philanthropy and volunteerism is available at oregonstatecu.com.

 

https://www.oregonstatecu.com/dallas-oregon-branch

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Capitol Auto West Valley

Capitol Auto West Valley in Dallas, OR treats the needs of each individual customer with paramount concern. They know that you have high expectations, and as a car dealer they enjoy the challenge of meeting and exceeding those standards each and every time. Allow Capitol Auto to demonstrate their commitment to excellence to you!

Community service is one of their core values at Capitol Auto. They understand that their dealerships are only as successful as the community around them, and believe strongly in giving back.

Each year Capitol Auto holds a month long, company-wide United Way fundraising drive. Last March they were able to raise $175,000 during their annual 28 Days of Love event. Their dealerships also host several food collections and fundraising events during the year, and Capitol Auto encourages their customers to bring in their own donations. Beyond these company events, Capitol Auto encourages their employees to get involved with the charities that matter most to them personally.

These are some of the organizations and events Capitol Auto Group is proud to support locally:

  • American Heart Association
  • Child Safety Day
  • Liberty House
  • Marion/Pol FoodShare
  • Marion/Polk Medical Society
  • Meals on Wheels
  • United Way of Marion/Polk Counties
  • West Valley Hospital Foundations
  • SMART (Start Making A Reader Today)

https://www.cap-westvalley.com/

Levens Street House

Polk Community Development Corporation is a non-profit affordable housing developer that has made the City of Dallas their home for nearly 30 years. They have built such housing developments in Dallas as Woodbridge Meadow Apartments, Rickreall Creek Townhomes, and the Jen’s Place Complex on Ellendale among other miscellaneous housing developments for Dallas residents with special needs many of whom have grown up in this wonderful community.

Currently they are preparing to open their newest house, the Levens Street House for Veterans. They have partnered with many local service providers and community members who have offered to help veterans currently experiencing homelessness rebuild their lives.

Each veteran will have their own bedroom and storage area, share a bathroom with another veteran, have use of the common areas with personal storage space in the kitchen for their cooking and eating ware, and dry food. They will share a refrigerator and freezer. Almost everything inside of Levens Street House was donated by the community of Dallas.

There are a total of five rooms to rent, one of them home to the overseer, that have been sponsored by local families. Each family has decorated, and provided basic essentials to help these veterans embark on this new stage of their lives. Most of the families that have sponsored a room have lost someone in battle and have a heart to give back to those that have served our country.

Veterans will be assessed by ARCHES in Salem before placed in Levens Street House. These are veterans that scale 1 to 5 on SPAT, have no mobility concerns (for the time being), and have been experiencing homelessness for a year or less. They may be suffering from possible addictions, but well on the way to recovery. Levens House is hoping to place their first occupant by the beginning of next week.

Polk Community Development Corporation is planning to expand on the property by designing and building a small apartment complex of similar design to house more veterans. They will be submitting their application to develop about 9 units in the spring. There is also a full basement that they plan to renovate, and convert into a rec room with more possible rooms for Veterans to rent.

If you would like to donate, or assist these veterans they reach out to Rita Grady at Polk Community Development Corporation. If you know a veteran in need of resources or assistance then contact either Veterans Services in Dallas or ARCHES.

Community Awards Banquet

This year marks the 62nd Anniversary of the Dallas Area Chamber of Commerce hosting the Annual Community Awards Banquet. This event is a time for us to come together as a community to recognize, honor, and thank those individuals and businesses that have made an impact on our community! Nominations are due by this Friday, January 11th.

The categories and requirements are as following;

First Citizen:

This award is given to an individual with wide-ranging, exceptional community service through volunteerism, a family legacy or long-standing dedication to the betterment of the community

Young Professional:

This award is given to an individual under the age of 35 displaying leadership and organization while highlighting our business community.

Outstanding Organization:

This award is given to a social service, civic, or community group located in or serving the Dallas Area that has rendered exceptional service to the community.

Business of the Year:

This award is given to a Dallas Area Business or organization of any size that is involved in the community and whose service has enhanced the quality of life or economic vitality of our area. This business may have demonstrated their qualification via community involvement, business location improvement or restructure in such a way that helps fill a business void in our community.

Junior First Citizen:

This award is given to an outstanding individual under the age 18. This person has made a commitment to helping Dallas and sets a good example for the youth in our community by demonstrating the ability to make good choices and inspire positive change.

Lifetime Achievement:

This award is given to an individual who has spent a minimum of 20 years making consistent and regular contributions to the Community of Dallas.

Know someone who embodies one of these categories? Get your nomination in today so we can have the opportunity to thank them for what they do to make Dallas the wonderful community we love. You can submit your nomination, and purchase your tickets by visiting our website or by clicking here.

The Ceremony will be held Friday, February 22nd beginning at 6 pm for cocktail hour, sponsored by MAK Metals. WE look forward to celebrating Dallas’ generosity and collaboration with you.

Special thanks to our sponsors:

Award Sponsors

Cocktail Sponsor

Silver Sponsor

Brixius Sweepstakes

Table Sponsor

  • Chemeketa Community College

Music Sponsor

  • The Grand Hotel

Start Today (Yesterday you said tomorrow)

The New Year is typically a notable milestone in time. It causes us to stop… and take inventory. We inventory our personal growth. We inventory our goals and aspirations, in contrast to what we have actually achieved.

“Never put off till tomorrow what you can do today.” – Benjamin Franklin

This quote is all about the present. Too many people, myself included, focus on the past or on the future. We can lament the past, and plan for the future, but we can only get things done in the present, today. This quote urges us to actually do something today, instead of waiting until tomorrow to get started.

Why is it important to not put things off? Besides the obvious answer of it won’t get done, it also creates a kind of momentum. Newton’s First Law says that “An object that is at rest will stay at rest unless an unbalanced force acts upon it.” So there is momentum in sloth, delaying, procrastinating and all the other euphemisms for the act of not doing.

The opposite is just as important. Avalanches start when just the tiniest of pebbles or snowflakes bumps into just the right spot. All that pent up potential energy is released, and gathers speed, strength, and momentum. By putting off until tomorrow, you are robbing yourself of the “mighty momentum”.

Tony Robbins has a saying, “never leave the site of a decision without taking action.” Does that sound kind of like Benjamin Franklins’ quote? What Tony is trying to do is to get you to help yourself by taking a step, no matter how small, to start that momentum, to start your own avalanche.

What have you been putting off in your life? A project to do, something to start doing, something to stop doing, some habits that need to be modified?

Can you find a way to break it into a couple different steps? Can you break one of the easier steps into a few chunks? Find the tiniest chunk, and do it! Put that object in motion, and feel the thrill, the expectation and, at times, the terror of having started something. Then follow it up.

What I mean to say when I say follow it up is that one push alone won’t get it done. As an avalanche needs gravity to constantly pull on it, so your task will require your attention. Perhaps not as consistently as gravity, but you will need to continue to take steps toward finishing the task.

Friction exists in the real world, and it tries to slow the avalanche. Your task will face a similar counter-force. It may be apathy, being too busy with other “high priority” tasks, and distractions. By keeping after it, even in the smallest steps, you will eventually get there.

The New Year is here. You made your resolutions, now go.  Build that momentum, and see just what you are capable of.