Identity Theft Prevention at the Office

Do not share your login credentials.

Not with the public, your coworkers, or even the Service Desk. What happens while you are logged in is your responsibility.

Change default passwords.

Always change standard or factory passwords immediately. This applies to company-issued cell phones, PCs, email services, voicemail, FTP servers, members-only websites, routers, etc. Check your password strength at www.howsecureismypassword.net. Never use the same password on multiple sites.

Do not use your person email for business.

Or it may be subject to management scrutiny and public records requests. Don’t forward business emails to your personal email. Likewise, do not use your business email for personal use.

Do not use your personal business email to correspond with clients.

Instead of first.lastname@oregon.gov, use a generic email, such as info.dcbs@oregon.gov, especially if a client is belligerent. In some cases, you may want to use your first name only. Check with you manager.

Avoid putting confidential information in email chains and group emails.

“As much as necessary, as little as possible.” Best practice: truncate Social Security Numbers and medical records in your communication. Even better: Use a generic ID, such as a policy account, or case number.

Track and report incidents

“Incident” definition: Confidential information is disclosed to a person not authorized to see it, or used for an unauthorized purpose. Internal and external reporting may be required, e.g., to the client, your manager, administrator, CIO, Attorney General’s office, or credit reporting agencies.

If you telecommute, don’t use personally-owned devices for business.

E.g., PCs, fax, printer, cell phone, text messaging. This opens up your devices to public records requests and searches by management, even if you have a BYOD agreement. If prosecution ensues, your device could be seized as evidence. Talk to your manager if you don’t have the tools you need. Is your family home? Remember, they’re not authorized to see or overhear confidential information.

Keep confidential information safe during transport

Confidential information transported in vehicles by employees should be logged, inventoried, kept locked and out of-sight when the employee is not in the vehicle. Use point-to-point receipt for mailing if necessary (UPS, FedEx). Use tamper-proof packaging. Always ship password separately from encrypted media.

Let clients know what the agency will and won’t do with their data.

“Privacy involves each individual’s right to decide when and whether to share personal information, how much information to share, and the particular circumstances under which that information can be shared. Privacy is more than security, however, and includes the principles of transparency, notice, and choice.”

Meet with clients in transparent settings.

Don’t let conversations be overheard by fellow clients, coworkers, etc. Stay within view of others. Be aware of appearances. Be safe.

Citizens Bank

More than 60 years have now passed since a small group of community and business leaders met in April 1957 and voted to establish a home-owned bank in Corvallis. The organizers said they intended to “fill a need for a friendly banking service dedicated to all of the community and to the building of a thriving local economy,” according to an early newspaper report.

From those humble beginnings, Citizens Bank has blossomed to become one of the most successful and stable community banks in the country. Today, Citizens Bank is home to more than 160 customer-focused employees, and their 15 branches provide comprehensive banking services to individuals and businesses in 13 Willamette Valley communities spanning seven Oregon counties.

At Citizens Bank, they believe that their success is directly linked to the overall health of the region they serve. Since 1957, they have committed themselves to improving the communities in which we live, work, and play. They honor that commitment daily by providing a full range of banking services with a personal, hometown touch; by supporting the continued prosperity of local businesses; and by emphasizing honesty, integrity and fairness in their relationships with customers, co-workers, and neighbors. If they cannot offer you the best rates, or loans for you then they will refer you to who can. They believe that their customers come before numbers.

Citizens Banks motto: Good Business. Good Friends.

https://www.citizensebank.com/

Country Financial

Heather Spike joined Country Financial to fulfill a valuable need in our community. It’s a great feeling for her to help her friends and neighbors achieve their goals!

Many people dream about how their lives will change in the years to com. Even though no one has a crystal ball to predict the future there are some things that are a real possibility, especially if you have a family – like weddings, college, and eventually retirement. Being prepared for these things can make a big difference, and protecting what you have today is important, too. Meet with Heather to talk about your present needs and future plans!

Our community is a great place to live, work and grow. Heather is proud to be a part of this area, and believes that by working to help her friends and neighbors reach their goals, we can make this community even stronger.

By helping you take simple steps Dallas and you will grow. Even the biggest goals start with simple steps. We know life is busy. So before another moment goes by, Heather wants to help you plan for your future so you can spend less time worrying and more time making memories. Sometimes, when you have more questions than answers, it might seem easier to do nothing at all. Whether you’re protecting the things you love or preparing for tomorrow, don’t get overwhelmed, get started.

Country Financial was founded over 90 years ago by a group of farmers who wanted to insure the property of their friends and neighbors. Today, they are a highly-rated, financially strong company that offers much more than just insurance. They offer their customers a variety of ways to protect what is most important to them and plan for a financially secure future.

Country Financial is proud of their reputation and work hard to earn your trust. Country Life Insurance Company are consistently rated A+ by A.M. Best, and independent industry rating company. Both companies have remained in the highest rating category for almost 80 consecutive years. A.M. Best rates their financial strength and their ability to meet customer obligations.

Country Financial has also been continuously ranked on the Fortune 1000 list since 2004. Fortune magazine maintains the list, which recognizes the 1,000 largest American companies according to revenue. In 2016, the Country Financial family of affiliated companies ranked 646 on the list with $3.5 billion in revenue.

With such a reputation Heather works hard to ensure that her community is getting the best out of their service. Come in today to see what Country Financial can do for you!